Hints & Tips, FAQs and Troubleshooting

This page will be updated with more information as it is available.

Hints & Tips:

Back to the Wizard Page

  • This page refers to the Windows 200x Logons Wizard v3.0 or later.  If you are not running the latest version, then download it first and use it.  This website is the best place to get the Wizard.
  • Before you start, thoroughly read all of the documentation, including this webpage.
  • After you export student details from OASIS, and before you run Step 2 of the Wizard, take some time to check the SCHOOL.TXT file on the floppy disk to check for missing or poorly entered data in OASIS.  You can open the SCHOOL.TXT file using Notepad.  Common problems include:
    • Missing fields in the data - eg. no scholastic year or no given name
    • Badly entered given names such as "Gordon (Gordy)".  This will result in poorly named login names.  In the Student Information section of OASIS, there is a Given name field and a Preferred name field.  In the previous example, "Gordon" should be entered in the Given name and "Gordy" in the Preferred name field.  The W2K Logins Wizard always reads the Preferred name field.
  • Before you run Step 2, you should open the Windows Active Directory Users and Groups Console and create a new group called StudentHomes.  This group is important to the Wizard because it is granted full access to the new student home folders that will be created.  You can then add members to the StudentHomes group as required.  If you want all staff to have full access to all students, then you can make the Staff group a member of StudentHomes.  Or, you can just make certain staff members of the StudentHomes group.
  • When you run Step 2, be VERY careful and ensure you correctly enter the Full DNS name, server name and NetBIOS name.  If there are any typos in these names, the process will not work.
  • As you work through the Steps in the Wizard, stop at Step 3 and verify the details in the Excel spreadsheet of accounts.  Look for anything strange in the SAM Account names the Wizard has defined.  If there are problems, fix them in the SCHOOL.TXT file and re-run steps 1 & 2.
  • Stop again after Step 4 and open Active Directory to verify all accounts have been created as desired before continuing with Step 5.
  • If you had a problem during Step 4, DO NOT continue with Steps 5 and 6 - it makes no sense to do so.  Check the Troubleshooting section below for more help.
  • If you wish to use the Wizard in conjunction with EduWeb, i.e. using the EduWeb Rights Utility, then it is best if you create your user logins in the same timeframe, rather than weeks or months later.
  • The EduWeb Rights Utility is designed to ONLY be run ONCE per year.  You cannot use it throughout the year to add EduWeb rights for new students that enrol part-way through the year.  These have to be done manually.  If you do run this utility more than once you are likely to damage the EWSHRTCT.DAT file, an important part of EduWeb.  It is recommended that before you run the EduWeb Rights Utility that you make a backup copy of the EWSHRTCT.DAT file in the eduweb folder on the server.
Frequently Asked Questions:

Back to the Wizard Page

  • My school already has manually created individual logons for the senior years. Can we use the Wizard to create accounts for the junior years only?
    Absolutely! Just select the years you'd like accounts for.  But in future years, you'll only be able to manage those years' accounts using the Wizard.  The senior years will always have to be managed manually.  That's why it's always recommended to wipe all existing student accounts and recreate accounts for all students using the Wizard.
  • Previously, we created our accounts in OUs named after the year they arrived at the school.  Will the Wizard work this way?
    No.  The Wizard has been setup to create student accounts in OUs named after the year they are expected to leave the school.
  • We would like to create student accounts in the form initial then surname - eg. Stuart Hasic would have an account name of shasic.  Is this possible?
    No. The Wizard offers five different formats for SAM account name.  You must choose one of those.
  • What about using the OASIS Student ID number for the logon name?
    Why?  So you have to look up a list all the time to find out who you are referring to?  Names make more sense.  Sorry.
  • Why does the Wizard need a floppy disk?
    The only way easy way to export information out of OASIS is by using a diskette.  Since version 3 of the Wizard, the main Wizard program runs from the server's hard disk, C:\W2KWizard.
  • I have a Domain Controller where my Accounts live, but I want the Home Folders created on a different server.  Is this possible with the Logon Wizard?
    Yes it is! But you have to fool it a bit. Run the Wizard at the Domain Controller. Map the drive you want to use on the member server as a drive letter the domain server - say J: = \\memberserver\E$.  In the Server Name box, put the server name for the member server. In the drive for home folders, put J: This should work. I've done it before.

Back to the Wizard Page

  • While Step 2 is starting, an Error Code 62 or 5 is displayed.  What's this mean?
    It usually means a problem in your OASIS data.  You either did not export the file (SCHOOL.TXT) correctly by not following the steps exactly, or there is data missing such as a given (preferred) name or a scholastic year.  Sometimes it may mean your Win2000Wizard.ini file in C:\W2kWizard on the server has become corrupted.  Try deleting it and filling in the form in Step 2 again.
  • During Step 2, an Error Code 64 is displayed.  What's that?
    Error 64 usually means your floppy diskette or the floppy drive in your server is faulty.  Make a new Wizard diskette and start again.
  • When I start Step 4, MS Excel starts, but nothing happens.  The cursor stays at the top of the file.  Why isn't it working?
    Windows 2000 and 2003 - Usually, this will only occur if the OU for the first student in the Excel spreadsheet does not exist.  Typically, this is only if you used the Wizard in the previous year, and are running it for the second year to create accounts for the new enrolments.  The solution is to open Active Directory and create an OU for the year that the new year 7 students (or Kinder) will be leaving the school - eg. 2008.  Then run Step 4 again - don't run from the beginning - this is not necessary.
    Another reason it might stop at the very top of the spreadsheet is that you have made an error when typing in the Full DNS name in Step 2, or the DNS is not running properly.
    Windows 2003 Only - This problem can occur the first time you run the Wizard on a 2003 server because of a Default Group Policy setting on these servers.  In the default Group Policy, there is a Security section which has a Password policy in it.  The default settings for password length are greater than 6 characters, which is what the Wizard wants to create (abc123).  As well as this, there is a policy about password complexity.  This is set to a high complexity requirement which is beyond what the Wizard wants to create.  You must DISABLE or at least relax the three policies that restrict creation of accounts using the Wizards simple password structure.  Once you've done this, just repeat Step 4 and it should go through OK (don't start from the beginning).
  • During Step 4, the script starts to run through the student names in Excel, but then stops part way through the list.  Why did it stop?
    The two main reasons why the creation process would stop part way through the Excel spreadsheet list is because: (1) The specified OU on the line where Excel stopped does not exist in Active Directory, or (2) The SAM Account Name specified on the line where Excel stopped already exists somewhere else in Active Directory.  The reasons why accounts may already exist could be a student has the same or similar name to a staff member, or you are only creating accounts for a new year/grade and one of the SAM accounts determined for a new student is the same as an existing student account.  This is less common where full student names are used for account names such as hasic.stuart and more common where surnames and initials are used - eg. smithb, smithb2 and so on.  The simple solution is to delete the offending line out of Excel, save the file and restart Step 4.  You can then manually create the account for that student.  Alternatively, make sure you create accounts for ALL years using the Wizard and allow the Wizard to maintain the accounts for all years - in other words, whenever you run the Wizard, make sure you ALWAYS select all years.
  • Can you use the Wizard to delete the accounts of students that are no longer in OASIS - i.e. have left the school?
    It was decided during development during development of v3 that this functionality would be removed and not offered.  Deleting accounts is a simple task under the Wizard's OU structure.  Once a year has past, just delete the entire OU for the previous year as it will contain all of the leavers.  Same goes for student home folders.
  • When running the EduWeb Rights Utility, an error occurs after the Set Rights button has been clicked.  What might this be?
    If you unsuccessfully ran the EduWeb Rights Utility once, then this error might occur.  The utility will attempt to backup the EWSHRTCT.DAT file to a file called EWSHRTCT.ORG.  If the .ORG file already exists when you try to run the Rights Utility again, an error will occur.  The solution involves replacing the EWSHRTCT.DAT file with your backup original copy and deleting the EWSHRTCT.ORG file then trying again.

Any comments you may have about this Wizard and how you found using it would be most appreciated.  Please forward them to stu_hasic@yahoo.com

(c) 2002-2005 by Stuart Hasic